First of all, let’s simplify things. Do not allow bets of nickels or dimes or quarters at games. This will eliminate having to have a separate float at each game, and to keep rolls of coins at each game. Instead just deal in loonies and toonies and bills. Keep it simple man!
At the front door when people enter, you will need a large float there to break people’s twenties because that is what most people will start with. Consider renting our Deluxe Cash Box as it separates all the change and bills effectively. You may have 10 people show up at once so you need to make it a smooth transition into the hall and take their money fast!
If you make the admission ticket price $12 for example, you will probably have to keep breaking people’s twenties over and over so plan to have a ton of change. If instead you made the admission price an even number like $5, $10, $15 or $20, this is more efficient and you will be less likely to make a calculation error.
As far as how much change to prepare for, we really cannot answer that as it depends on how many people you have coming, how much you are charging for games and drinks, etc. Money is money, so if you have too much “change” it is not as though it will go to waste. Worst case scenario is you bring your coins and bills back to the bank to exchange for bigger bills. You are already going to the bank to deposit the large sum of money you just made at your Fundraiser, so get way more than you are anticipating. You just trade it back in for bigger bills when you are done. Just ensure that the front door has a ton of change, and each person manning a game or selling raffle tickets or jello shooters will wear a Money Apron, so they too will need a small float. Throughout the night they can get more change if they run out from the front door people who carry a larger float. You will want them to empty out the money collected thus far too, to minimize the amount of cash being carried around and possibly lost! In addition, empty out the Cash Box throughout the night and keep it somewhere safe. If you are collecting thousands or tens of thousands of dollars throughout the night, your Cash Box will be overflowing!
If you are playing a Toonie Toss game, you CAN reuse the toonies, so don’t go crazy on having TONS of toonie change. People never think of this!